Privacy Policy

The AdClub of Toronto is a volunteer-run, non-profit organization dedicated to supporting and advancing the marketing, media, and advertising community in Canada. We collect personal information solely to facilitate event participation, community engagement, and organizational communications.

1. Information We Collect

We collect the following types of personal information:

• First name and last name

• Email address

• Company/organization name (when provided)

• Cookies and usage data (e.g., browser type, pages viewed, interaction data)

We collect this information when:

• You sign up for our newsletter.

• You register for AdClub events through the Universe ticketing platform.

• You browse our website (cookies).

2. How and Why We Collect Your Information

We use personal information only to support our non-profit mandate, including event administration, professional development activities, and community communications.

We collect personal information to:

• Communicate event details, updates, and reminders.

• Send digital tickets, confirmations, and post-event materials.

• Provide updates about upcoming or similar AdClub events.

• Improve the user experience and website performance (via cookies and analytics).

• Maintain records for operational and administrative purposes.

Information is collected directly from you when:

• You sign up for our newsletter.

• You purchase or register for an event through Universe.

• You interact with our website.

3. How Long We Keep Your Information

We retain personal information indefinitely unless:

• You unsubscribe from our newsletter, or

• You request that we delete your information.

If you choose to opt out or request deletion, we will remove your data from our mailing and event-records systems.

4. Who We Share Your Information With

• AdClub of Toronto board members and volunteers who are directly involved in event administration or communications.
  Access is limited strictly to individuals who need the information to perform tasks such as managing registrations, issuing tickets, coordinating event logistics, or sending official communications. Personal information is not shared with general members or volunteers who are not involved in these activities.

• Universe, our event ticketing and payment processing platform, for managing registration, issuing tickets, and processing payments.

• Email, communications, and analytics tools (such as Mailchimp and Google Analytics) used to send newsletters, event updates, and to improve our website’s performance and user experience.

We do not sell, rent, or share personal information with third parties for marketing or commercial purposes.

5. Your Rights

You have the following rights regarding your personal data:

• Access: You may request to know what data we hold about you.

• Correction: You may request updates or corrections to your information.

• Deletion: You may request that we permanently delete your data at any time.

To exercise any of these rights, please contact us at:
digital@adclub.ca or info@adclub.ca

6. How to Opt Out

You may opt out of receiving emails or request the deletion of your information by:

• Clicking “Unsubscribe” in any newsletter email you receive, or

• Emailing digital@adclub.ca or info@adclub.ca with your request.

7. Cookies

Our website uses cookies to:

• Improve site performance

• Analyze traffic

• Personalize your browsing experience

You can disable cookies through your browser settings at any time.

8. Security Measures

While no system is entirely risk-free, we take reasonable measures to protect your personal information, including:

• Secure third-party platforms (Universe, Mailchimp, Google Analytics), each of which maintains industry-standard security practices.

• Restricted access: Only authorized AdClub team members and event volunteers have access to personal data.

• Encrypted connections: Our website uses HTTPS to ensure encrypted communication.

• Data minimization: We only collect the information needed for event and communication purposes.

Because AdClub is a volunteer-run organization, we rely on reputable third-party services that comply with Canadian privacy standards (including PIPEDA).

9. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

• digital@adclub.ca

• info@adclub.ca