Terms & Conditions

Last updated: November 25, 2025

These Terms and Conditions (“Terms”) govern your use of adclub.ca (the “Website”), owned and operated by The Toronto Advertising Club, also known as The Advertising Club of Toronto or AdClub (“AdClub”, “we”, “our”, or “us”). By accessing or using this Website, you agree to be bound by these Terms.

If you do not agree with these Terms, please discontinue use of the Website.

1. About the AdClub

AdClub is a not-for-profit corporation incorporated in Ontario. Its mission is to plan, promote, and host educational, social, and sporting events for the Canadian advertising community. AdClub is volunteer-run and governed by an elected Board of Directors and Officers.

These Terms complement, but do not supersede, AdClub’s by-laws.

2. Acceptance of Terms

By visiting, browsing, or using the Website, you agree to these Terms as well as any event-specific terms that apply when registering for or attending an AdClub event.

3. Website Use Eligibility

The Website is accessible to users of all ages. However:

• Users under the age of majority in Ontario must use the Website under the supervision of a parent, guardian, or educational institution

• Certain events may impose age restrictions, especially those involving alcohol

• Only individuals registering for or attending an event are bound by the event-related terms in Section 5

4. User Responsibilities

Users must:

• Use the Website for lawful purposes

• Not attempt to breach, disrupt, or disable the Website

• Not post or transmit harmful, defamatory, offensive, or infringing content

• Not use AdClub intellectual property without written authorization

5. Event Participation, Tickets, and Refunds

(These terms apply only to individuals who purchase tickets, register for, or attend an AdClub event.)

AdClub sells tickets primarily through Universe. By purchasing a ticket on Universe, you acknowledge that:

• Universe’s platform terms apply in addition to these Terms

• Universe collects and processes all payment information, not AdClub

• Universe’s processing and platform fees are non-refundable

• AdClub may rely on Universe for attendee verification and entry management

By registering for or attending an AdClub event, you understand and agree that:

5.1 Sporting Events (Golf, Ski, Outdoor Activity)

• These activities involve inherent risks including slips, falls, collisions, terrain hazards, and weather exposure

• Venues may impose safety requirements or restrictions beyond AdClub’s control

• Equipment provided by the venue (golf carts, skis, helmets, etc.) is used at your own risk

5.2 Events With Alcohol

At events where alcohol is served:

• You are fully responsible for your alcohol consumption and behaviour
• You must drink responsibly and comply with venue rules and identification requirements
• AdClub strongly encourages the use of taxis, ridesharing services, or designated drivers
• AdClub and venue staff may refuse service or remove any attendee displaying unsafe or disruptive behaviour

5.3 Outdoor, Seasonal, or Weather-Dependent Events

• Weather and environmental factors may require last-minute changes or cancellations
• AdClub is not responsible for conditions outside its control, including municipal restrictions or venue decisions

5.4 Modifications

AdClub may modify event details, schedules, speakers, programming, or venues at any time.

5.5 Refund Policy

Unless stated otherwise for a specific event, all ticket sales are final.
If an event is cancelled, AdClub will communicate available options such as transfers, credits, or refunds.
Universe platform fees remain non-refundable unless mandated by Universe.

6. Sponsorships and Donations

Sponsorships, charitable contributions, and donations are governed by separate agreements or event-specific instructions.
AdClub may decline or revoke sponsorships that conflict with its mission, values, or policies.

7. Intellectual Property

All content on the Website—including text, graphics, photography, videos, event materials, and brand assets—is owned or licensed by AdClub.

You may not:

• Copy, distribute, or adapt Website content

• Use AdClub logos or design elements without written consent

• Suggest endorsement or partnership without authorization

8. Photography, Media, and Recording

By attending an AdClub event, you acknowledge and agree that:

• Photography, video recording, and media coverage may occur

• Your likeness may appear in recap videos, social media, sponsorship decks, press, or other promotional content

• AdClub is not required to remove previously published media unless legally obligated

• Attendees seeking to avoid photography should notify event staff beforehand, though full exclusion cannot be guaranteed

9. Website Accuracy and Availability

AdClub aims to provide accurate and timely information. However:

• Content may contain errors, omissions, or outdated information

• Event details may change

• The Website may experience downtime or technical issues

• Third-party links are provided for convenience and are not controlled by AdClub

All Website information is provided for general informational purposes.

10. Third-Party Venues, Vendors, and Service Providers

Many AdClub events occur at third-party venues such as golf courses, ski resorts, event halls, restaurants, and outdoor facilities.

AdClub is not responsible for:

• Acts, omissions, or negligence of third-party staff

• Safety, maintenance, or conditions of the venue

• Venue-provided equipment (golf carts, skis, AV systems, etc.)

• Transportation, parking, accommodations, or venue logistics

• Food or beverage quality, preparation, or safety

Attendees must comply with all venue-specific policies.

11. Limitation of Liability

To the fullest extent permitted by Ontario law, AdClub is not liable for:

• Injuries, accidents, property damage, or losses during sporting events (golf, ski, etc.)

• Incidents resulting from alcohol consumption

• Weather-related delays, changes, or cancellations

• Illness or food-related reactions from third-party vendors

• Theft, loss, or damage to personal belongings

• Errors or inaccuracies in Website content or event materials

• Behaviour of other attendees, vendors, speakers, or venue staff

• Any damages arising from Website use or inability to access the Website

AdClub’s Directors and Officers remain indemnified under the organization’s by-laws, except in cases of willful neglect or default.

12. Indemnification

You agree to indemnify, defend, and hold harmless AdClub, its Directors, Officers, volunteers, committee members, partners, vendors, and event staff from any claims or liabilities arising from:

• Your participation in any event (including sporting or outdoor events)

• Your alcohol consumption or behaviour at events

• Your travel to or from events where alcohol is consumed

• Your failure to follow venue or safety rules

• Your misuse of the Website

• Your breach of these Terms

13. Privacy

Personal information collected through the Website or event registrations is handled in accordance with AdClub’s Privacy Policy.
By using the Website, you consent to the collection and use of your information as described in that policy.

14. Governing Law

These Terms are governed by the laws of the Province of Ontario.
Any disputes must be resolved in Ontario courts.

15. Amendments

AdClub may update these Terms at any time. Updates are effective upon posting.
Continued use of the Website indicates acceptance of the revised Terms.

16. Contact Information

Advertising Club of Toronto
720 King St West, Suite 120
Toronto, Ontario M5V 3S5
Email: info@adclub.ca